2023 Updated Version

Oregon Employee Handbook

Create a free handbook

Table of Contents

Oregon-specific policies to include

Federal handbook policies

Additional content and policies to include

Oregon handbook policies

Oregon employee handbook overview

To create your Oregon employee handbook, it is important to include both state-specific and federal policies. Regardless of whether your workers are all located in Oregon or just a few, you will need to provide an Oregon-specific handbook to guarantee that they understand the policies and rights granted to them by their state.

Please find the required state policies for Oregon, federally mandated policies, and other optional policies below.

What should be included in a Oregon employee handbook?

Every handbook should include Federal, State, and (if applicable) City-specific policies. Below are Oregon-specific policies that should be included in your handbook.

Oregon Final Paycheck Policy: Employers are required to provide the employee with their final paycheck in accordance with the timeline of when they would receive it had they remained employed. Rules for employees that have left the workplace in different ways must be provided.

Oregon Jury Duty Policy: Employers are required to provide employees with unpaid leave for jury duty summons.

Oregon Victim Leave Policy: Employers are required to provide leave for employees who have been, or whose family or household members have been a crime victim, or a victim of domestic violence, sexual assault, or stalking.

Oregon Meal and Rest Periods Policy: Employers must provide a meal period for all shifts longer than 6 hours, and different break times depending on the length of the shift.

Oregon Lactation Accommodations Policy: Reasonable accommodations must be provided for nursing mothers.

Oregon Record-Keeping Requirements Policy: Rules regarding employers retaining an employee’s personnel records post-termination must be provided.

Oregon Sick Leave Policy: Employers are required to provide employees with paid sick leave.

Oregon Bone Marrow Donation Policy: Employers are required to provide employees with leave to donate bone marrow to another person.

Oregon Family Leave Act Policy: Employers are required to provide employees with paid leave to care for family members when family entitlements and obligations arise.

Create your Oregon employee handbook now

Federal Policies

Don’t forget about Federal Policies

There are policies required by federal law in all 50 states, and so they must be included in your handbook no matter what state your employees are based in. Some of the most important policies are outlined here, however, all federal policies should be included in your handbook.

Equal Employment and Anti-Discrimination Policy
Sexual Harassment Policy
Family Medical Leave Act (FMLA) Policy (required for companies with 50 or more employees)
Military Service Leave
Get the full list of federal policies from the free handbook template builder

Additional Policies

Other Policies to Include in Your Oregon Employee Handbook

Workplace Violence
Employee Conduct and Work Rules
Conflict of Interest and Business Ethics
Receipt of Non-Harassment Policy
Receipt of Sexual Harassment Policy
Health and Safety
Confidential Company Information
Insurance
Workers’s Compensation
Open Door Policy
Equipment and Property Including Intellectual Property
Sick Days
No Solicitation / No Distribution
Benefits Overview
Use of Communication and Computer Systems
Punctuality and Attendance
Holidays
Vacation Benefits
Benefits
Working Schedule
Employment Records
Inspections
Smoking
Pay Day
Overtime
Timekeeping
Employee Categories
Performance Reviews
Lactation Breaks
Direct Deposit
Company Vehicles
Personal and Company Owned Communication Devices
Personal Visitors and Telephone Calls
Hiring Relatives
Business Expense Reimbursement
Social Media Policy
Introductory Period
General Handbook Acknowledgment
References

Employee handbook requirements by state

Click on a state to learn more about policies and recommendations.

Let’s build this thing!

What’s included with the handbook builder

Creating a new handbook only takes a few minutes. And it’s easy. You can get started by answering a few interactive questions about your company. A few examples:

How many employees do you have?
Do you have employees in multiple states?
Do you have an introductory period for new employees?
Do you offer paid holidays?
What is your payroll schedule?

Create your Oregon handbook

Company culture

Communicating your company culture

In all businesses, building a strong company culture can be essential to boosting morale and aligning employees. Arguably, it is even more key for small businesses. With a small team, the impact of a strong culture is made more apparent. Here are some important things to remember when building a strong company culture.

Evaluate Your Current Culture

Since company culture is primarily determined at the top, here are some key questions to ask your leadership team to evaluate where your culture currently stands:

Are we open about how things work at our company?
Do our employees know what is expected of them?
Do we value our employee’s feedback?
How do we demonstrate that our employees are valued?
What are our company values?
Do we clearly express these values?

Set Your Goals

From your answers to the previous questions, pinpoint what is lacking and make goals to improve on those areas. This could mean having clearer communication for employee expectations, defining company values, or creating monthly team-building activities to build morale.

Respecting Employee’s Work-Life Balance

A large part of communicating that your company values its employees is demonstrating respect for their lives outside of work. A strong employee handbook can allow this to be done in a clear, effective way. Company leaders should detail expectations, but also be open about their own work-life balance to build transparency. Trust is key in a great company, and when leaders show genuine empathy for employee responsibilities at home, a foundation for transparency and cooperation is built.

The Link Between Culture and Happiness

Many surveys and analyses of employee feedback indicate that the majority of employees care as much about the culture of the company they work for as their salary. In small companies, culture is frequently undervalued. In order to reduce turnovers and increase recruitment, companies need to understand that there is a link between strong culture and the one important question employees think about regularly: “Am I happy working here?”.

Understanding and Communicating Your Company’s Culture

In order to effectively communicate your company’s culture, you need to understand it. By asking your team the right questions, setting goals, and valuing employees, you can be sure to be on the right track.

Communicating this culture is an essential next step toward aligning with your employees. Not every culture is a good fit for every employee, and being honest upfront is important for making sure you are hiring employees best aligned not only with the skills a company requires, but the culture of the workplace. Research shows that when looking for a job, 77% of people polled would consider a company’s culture and work atmosphere before applying. By clearly communicating your company culture up front, you can ensure that more candidates who align with your team values will apply for a position.

Creating an editable handbook